Request for Quotation for Supply -Oyster Mushroom and Button Mushroom-– in Uttarakhand and Himachal Pradesh Multiple Projects.
1.Introduction
Appropriate Technology India (AT India), an Indian NGO registered under the Societies Act 1860 has been working in Uttarakhand since 1994 with dual objectives of biodiversity conservation and economic development. These objectives can be achieved only when the local communities secure economic and managerial control over their natural resources and have access to necessary information technical and financial. support. This incentive motivates them to work actively toward the long-term conservation of these resources This premise continues to inform AT India's strategy to assist village communities in Uttarakhand towards conserving their natural resources and biodiversity while developing economic opportunities through enterprise utilizing natural resources (natural resources-based products and NTFP) in an equitable. economically and environmentally sustainable manner.
2. Scope of Work
The purpose of this scope of work is to procure high-quality cultivation materials required for the successful production of Oyster and Button Mushrooms. The selected supplier shall ensure timely delivery of contamination-free, ready-to-use materials that meet the specified technical and quality standards. These supplies will be utilized under multiple ongoing or upcoming projects, and quantities may vary based on project-specific requirements.
2. Components and Specifications
| S. No. | Item | Description / Specification | Estimated Quantity* | Remarks |
|---|---|---|---|---|
| 1 | Mushroom Spawn (Seed) | Fresh, contamination-free spawn of Oyster Mushroom (Pleurotus species) and Button Mushroom (Agaricus bisporus) suitable for temperate/subtropical climates; moisture content 60–65%; packed in sterilized polythene bags. | As per requirement for 1,700 (Oyster) and 2,500 (Button) cultivation bags | Spawn must be freshly prepared (<15 days old) and variety to be confirmed per project |
| 2 | Cultivation Bags | Polypropylene or HDPE bags (capacity 2–2.5 kg substrate per bag); heat-resistant, perforated for air circulation, sealed properly; ready for inoculation or pre-inoculated depending on project needs. | Approx. 4,200 bags (overall estimate) | Each bag to be uniform in size and substrate mix; specifications may vary as per project |
| 3 | Organic Fertilizer / Nutrient Supplement | Well-decomposed organic compost or bio-fertilizer blend suitable for enriching mushroom substrate; free from chemical residues. | As per substrate requirement | To support substrate nutrient balance and consistent yield |
| 4 | Cocopeat | Fine, sieved, low EC (<0.5 mS/cm), high water retention, and sterilized cocopeat for substrate preparation or casing layer; moisture 50–60%. | As required for all cultivation bags | To be supplied in compressed blocks or loose form, depending on project requirement |
*Quantities are indicative and may vary based on project implementation needs.
3. Delivery Requirements
All materials shall be delivered to designated project sites as communicated by the buyer.
Materials must be properly labeled, packaged, and protected to ensure quality upon delivery.
Suppliers must ensure transportation under clean and appropriate conditions to avoid contamination or spoilage.
The buyer reserves the right to inspect and test materials before acceptance.
4. Quality Standards
All inputs must comply with the relevant quality and safety requirements for mushroom cultivation.
Any substandard or contaminated material identified upon inspection shall be replaced at no additional cost.
5. Duration and Scheduling
Delivery schedules will be finalized based on individual project needs.
Suppliers must be able to respond promptly to variable order quantities within agreed timelines.
3. Eligibility Criteria
- Registered firm/agency with valid GST and PAN.
- Minimum 3 years’ experience in implementing sustainable or organic agriculture interventions.
- Proven track record in training, Agri-input supply, and PGS certification facilitation.
- Preference to vendors based in or operating within Himachal Pradesh/Uttarakhand.
4. Documents to be Submitted
Interested suppliers/agencies are requested to submit:
- Company profile and legal documents (Registration, GST, PAN, etc.)
- Technical proposal detailing understanding of the scope and approach
- Financial quotation with item-wise cost breakdown (inclusive of taxes, transportation, and installation)
- Experience and references of similar assignments
5. Evaluation Criteria
Proposals will be evaluated based on:
| Criteria | Weightage |
| Technical proposal and understanding of scope | 30% |
| Relevant experience and past performance | 25% |
| Quality and specifications of materials | 20% |
| Financial quotation | 25% |
6. Delivery Location
Project villages, Uttarakhand (exact locations to be provided at the time of order placement).
7. Terms and Conditions
- AT India reserves the right to accept or reject any quotation without assigning reasons.
- All quoted prices must be inclusive of taxes and transportation to the project site.
- Payment will be made upon successful delivery, installation, and verification of deliverables.
- Any deviation from specifications must be approved in writing prior to delivery.
- All quoted prices must remain firm and valid for a period of one (1) year from the date of submission of the quotation. No escalation or price revision shall be accepted during this period for any reason whatsoever.
8.Submission Deadline
All proposals must be received by 22/08/2025 at the following:
Contact for Clarification:
Address: ADMIN OFFICE 179, Kalyan Kunj, Panditwadi, Dehradun-248007, Uttarakhand, India
Email: Admin@atindia.org
Phone Number: +917618314144